Recording a video of a PowerPoint presentation

One of the challenges I have with an Office 365 implementation that I’m working on is that the customer is unwilling or unable (for various technical and commercial reasons) to configure all of the network ports that are required to make use of Skype for Business. That means that they are unable to attend meetings that I host – they can dial in and hear the audio but they can’t access presentation content.

That’s a bit of a challenge for me, as I need to deliver some training to technical support staff across the globe and in various timezones. So, with Skype for Business out of the question… I started to think about alternatives – like recording a video of a PowerPoint presentation.

I realised it’s possible to record a narrative within PowerPoint and then save the presentation as a video or as a self-running presentation. That’s not as interactive as a Skype session could be but it’s also available for playback later (although this would also be the case with a recording of the Skype for Business session).

The process was not without its issues though. On the positive side, I could break my recording and re-record each slide (for example if I fluffed my words). That also helped when the kids came home and the inevitable family interruptions occurred. Unfortunately, PowerPoint kept on cutting out the first few seconds on some slides, so I started waiting a few seconds before speaking (I can trim it later) and it even recorded silence sometimes, necessitating a PC reboot to make it work again.  The whole process was not exactly fast – around 4 hours to record a one-hour presentation… and that doesn’t include the media encoding.

As I write this, I’m saving the file to MP4, hopefully ready for distribution… now, if only they hadn’t asked me to turn off Office 365 Video I’d have a means to share the content…

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