{"id":1167,"date":"2008-08-19T13:48:03","date_gmt":"2008-08-19T13:48:03","guid":{"rendered":"http:\/\/www.markwilson.co.uk\/blog\/2008\/08\/reviewing-documents-forget-about-review-sheets-and-use-the-features-in-word-instead.htm"},"modified":"2008-08-19T13:55:37","modified_gmt":"2008-08-19T13:55:37","slug":"reviewing-documents-forget-about-review-sheets-and-use-the-features-in-word-instead","status":"publish","type":"post","link":"https:\/\/www.markwilson.co.uk\/blog\/2008\/08\/reviewing-documents-forget-about-review-sheets-and-use-the-features-in-word-instead.htm","title":{"rendered":"Reviewing documents?  Forget about review sheets and use the features in Word instead!"},"content":{"rendered":"<p>A few weeks back, I was taking part in a document review process where the prescribed format of the review involved recording all the document comments on a separate sheet and then sending them back for consideration.  Describing where the change\/comment applied (e.g. section 1.1, paragraph 4, it states &#8220;blah blah blah&#8221; but really it should be &#8220;something entirely different&#8221;; section 2, last paragraph, extraneous apostrophe in PC&#8217;s; etc.) is a very labour intensive process for all the reviewers involved &#8211; it&#8217;s far easier to work through a work document and add comments\/tracked changes as required.<\/p>\n<p>Today, I was on the receiving end of some comments on one of my designs and I had the opposite problem &#8211; several documents with comments embedded to wade through (and one on a review sheet for good measure&#8230; grrr).<\/p>\n<p>The obvious issue with receiving several documents with embedded comments\/changes is how to merge all of the separate review comments into one place &#8211; and it turns out that&#8217;s easily done using <a href=\"http:\/\/blogs.msdn.com\/microsoft_office_word\/archive\/2007\/08\/06\/comparing-and-combining-documents.aspx\">Word 2007&#8217;s built-in tools for combining and comparing documents<\/a> (Word 2003 has similar functionality on the Tools menu &#8211; Compare and Merge Documents&#8230;).<\/p>\n<p><img data-recalc-dims=\"1\" decoding=\"async\" src=\"https:\/\/i0.wp.com\/www.markwilson.co.uk\/blog\/images\/word2007-compare-combine.png?w=700&#038;ssl=1\" alt=\"Compare and combine tools in Microsoft Word 2007\" class=\"inline\" \/><\/p>\n<p>Once I had all the review comments merged into a single document (which only took a few seconds), I could track changes, make my edits (the review pane is useful here to jump between comments) and send it back for final sign-off.  A few minutes later I had confirmation that the changes were approved, following which I accepted the changes in the document, removed hidden metadata (using the document inspector) and published the document.<\/p>\n<p>It&#8217;s all quite straightforward really &#8211; the trouble is that most of us still use our office applications in the same way that we did 15 years ago&#8230; and, dare I say it, aside from knowledge workers using word processing software on a PC instead of relying on secretarial staff, the basic process probably hasn&#8217;t changed much since the days of the typing pool&#8230;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>A few weeks back, I was taking part in a document review process where the prescribed format of the review involved recording all the document comments on a separate sheet and then sending them back for consideration. Describing where the change\/comment applied (e.g. section 1.1, paragraph 4, it states &#8220;blah blah blah&#8221; but really it &hellip; <a href=\"https:\/\/www.markwilson.co.uk\/blog\/2008\/08\/reviewing-documents-forget-about-review-sheets-and-use-the-features-in-word-instead.htm\" class=\"more-link\">Continue reading <span class=\"screen-reader-text\">Reviewing documents?  Forget about review sheets and use the features in Word instead!<\/span><\/a><\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_exactmetrics_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[],"tags":[154],"class_list":["post-1167","post","type-post","status-publish","format-standard","hentry","tag-word"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Reviewing documents? 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Describing where the change\/comment applied (e.g. section 1.1, paragraph 4, it states &#8220;blah blah blah&#8221; but really it &hellip; Continue reading Reviewing documents? 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In truth, I\u2026","rel":"","context":"In &quot;Technology&quot;","block_context":{"text":"Technology","link":"https:\/\/www.markwilson.co.uk\/blog\/topic\/technology"},"img":{"alt_text":"Remove personal information from file properties on save","src":"https:\/\/i0.wp.com\/www.markwilson.co.uk\/blog\/images\/word-trust-privacy-comments.png?resize=350%2C200&ssl=1","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/www.markwilson.co.uk\/blog\/images\/word-trust-privacy-comments.png?resize=350%2C200&ssl=1 1x, https:\/\/i0.wp.com\/www.markwilson.co.uk\/blog\/images\/word-trust-privacy-comments.png?resize=525%2C300&ssl=1 1.5x, https:\/\/i0.wp.com\/www.markwilson.co.uk\/blog\/images\/word-trust-privacy-comments.png?resize=700%2C400&ssl=1 2x, https:\/\/i0.wp.com\/www.markwilson.co.uk\/blog\/images\/word-trust-privacy-comments.png?resize=1050%2C600&ssl=1 3x"},"classes":[]},{"id":7,"url":"https:\/\/www.markwilson.co.uk\/blog\/2004\/08\/removing-hidden-data-in-office.htm","url_meta":{"origin":1167,"position":2},"title":"Removing hidden data in Office documents","author":"Mark Wilson","date":"Friday 13 August 2004","format":false,"excerpt":"A couple of months back, one of my clients came across an issue where they had a document which contained hidden information that they did not want to share publicly. In this instance, removing this information was proving problematic but now Microsoft have published a tool to do exactly this\u2026","rel":"","context":"In \"Microsoft Office\"","block_context":{"text":"Microsoft Office","link":"https:\/\/www.markwilson.co.uk\/blog\/tag\/office"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":255,"url":"https:\/\/www.markwilson.co.uk\/blog\/2006\/02\/microsofts-open-xml-document-formats.htm","url_meta":{"origin":1167,"position":3},"title":"Microsoft&#8217;s Open XML document formats","author":"Mark Wilson","date":"Friday 10 February 2006","format":false,"excerpt":"There has been a lot of media and industry comment of late about Office document formats, including Microsoft's willingness (or otherwise) to embrace open standards. Whilst there will be some limited PDF support in the next version of Office (Office 12), Microsoft is hoping that it's submission of the new\u2026","rel":"","context":"In \"File formats\"","block_context":{"text":"File formats","link":"https:\/\/www.markwilson.co.uk\/blog\/tag\/file-formats"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":1002,"url":"https:\/\/www.markwilson.co.uk\/blog\/2008\/02\/fujitsu-opinion-on-virtualisation.htm","url_meta":{"origin":1167,"position":4},"title":"Fujitsu opinion on virtualisation","author":"Mark Wilson","date":"Thursday 28 February 2008","format":false,"excerpt":"I normally keep this blog separate from my work at Fujitsu; however I've recently been involved in the production of an article about virtualisation and now that it's been published, I'd like to highlight its existence on the Fujitsu UK website: Virtual Reality Make sure that virtualisation pays - and\u2026","rel":"","context":"In \"Virtualisation\"","block_context":{"text":"Virtualisation","link":"https:\/\/www.markwilson.co.uk\/blog\/tag\/virtualisation"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":961,"url":"https:\/\/www.markwilson.co.uk\/blog\/2007\/12\/snagit.htm","url_meta":{"origin":1167,"position":5},"title":"SnagIt","author":"Mark Wilson","date":"Thursday 13 December 2007","format":false,"excerpt":"For the last few days, I've been writing a migration process for an Active Directory and Exchange migration that I'm working on. It shouldn't be necessary to cram documents for technical people full of screenshots but experience tells me that: It's what many IT team leaders expect. If you don't\u2026","rel":"","context":"In \"Microsoft Windows\"","block_context":{"text":"Microsoft Windows","link":"https:\/\/www.markwilson.co.uk\/blog\/tag\/windows"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]}],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/www.markwilson.co.uk\/blog\/wp-json\/wp\/v2\/posts\/1167","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.markwilson.co.uk\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.markwilson.co.uk\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.markwilson.co.uk\/blog\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.markwilson.co.uk\/blog\/wp-json\/wp\/v2\/comments?post=1167"}],"version-history":[{"count":0,"href":"https:\/\/www.markwilson.co.uk\/blog\/wp-json\/wp\/v2\/posts\/1167\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.markwilson.co.uk\/blog\/wp-json\/wp\/v2\/media?parent=1167"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.markwilson.co.uk\/blog\/wp-json\/wp\/v2\/categories?post=1167"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.markwilson.co.uk\/blog\/wp-json\/wp\/v2\/tags?post=1167"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}