{"id":1364,"date":"2009-02-06T01:27:48","date_gmt":"2009-02-06T01:27:48","guid":{"rendered":"http:\/\/www.markwilson.co.uk\/blog\/2009\/02\/replacing-text-with-special-characters-in-microsoft-office-word.htm"},"modified":"2009-02-06T01:33:05","modified_gmt":"2009-02-06T01:33:05","slug":"replacing-text-with-special-characters-in-microsoft-office-word","status":"publish","type":"post","link":"https:\/\/www.markwilson.co.uk\/blog\/2009\/02\/replacing-text-with-special-characters-in-microsoft-office-word.htm","title":{"rendered":"Replacing text with special characters in Microsoft Office Word"},"content":{"rendered":"<p>This evening I was trying to take a few Exchange Server distribution groups and import their membership to Excel.  There&#8217;s probably a way to script this but the method I used was to expand the distribution group membership in Outlook, then copy and paste the contents to a text editor before reformatting for Excel.  The problem was that I wanted to move from a list of names separated with semicolons to a vertical list of names separated by line breaks.<\/p>\n<p>Using Word (2007) as my editor, I tried to replace <code>;<\/code> with a line break copied and pasted from another document but that didn&#8217;t work.  It turns out that there is a method to replace using control characters though, as described in <a href=\"http:\/\/office.microsoft.com\/en-gb\/word\/HA012303921033.aspx\">a Microsoft help and how-to article about finding and replacing text<\/a>.<\/p>\n<p>For my situation, I needed to type <code>^p<\/code> (or <code>^13<\/code>) as the replacement for <code>;<\/code> but other options include:<\/p>\n<table>\n<thead>\n<th>Find\/replace<\/th>\n<th>Type<\/th>\n<\/thead>\n<tbody>\n<tr class=\"even\">\n<td>Paragraph mark (&para;)<\/td>\n<td><code>^p<\/code> (except with wildcards) or <code>^13<\/code><\/td>\n<\/tr>\n<tr class=\"odd\">\n<td>Tab character<\/td>\n<td><code>^t<\/code> or <code>^9<\/code><\/td>\n<\/tr>\n<tr class=\"even\">\n<td>ASCII character<\/td>\n<td><code>^<em>nnn<\/em><\/code> where nnn is the character code<\/code><\/td>\n<\/tr>\n<tr class=\"odd\">\n<td>ANSI character<\/td>\n<td><code>^0<em>nnn<\/em><\/code> where nnn is the character code<\/code><\/td>\n<\/tr>\n<tr class=\"even\">\n<td>Em dash (&#8212;)<\/td>\n<td><code>^+<\/code><\/td>\n<\/tr>\n<tr class=\"odd\">\n<td>En dash (&#8211;)<\/td>\n<td><code>^=<\/code><\/td>\n<\/tr>\n<tr class=\"even\">\n<td>Caret (&#94;)<\/td>\n<td><code>^^<\/code><\/td>\n<\/tr>\n<tr class=\"odd\">\n<td>Manual line break<\/td>\n<td><code>^l<\/code> or <code>^11<\/code><\/td>\n<\/tr>\n<tr class=\"even\">\n<td>Column break<\/td>\n<td><code>^n<\/code> or <code>^14<\/code><\/td>\n<\/tr>\n<tr class=\"odd\">\n<td>Page (when replacing) or section break<\/td>\n<td><code>^12<\/code><\/td>\n<\/tr>\n<tr class=\"even\">\n<td>Manual page break<\/td>\n<td><code>^m<\/code><\/td>\n<\/tr>\n<tr class=\"odd\">\n<td>Non-breaking space<\/td>\n<td><code>^s<\/code><\/td>\n<\/tr>\n<tr class=\"even\">\n<td>Non-breaking hyphen<\/td>\n<td><code>^~<\/code><\/td>\n<\/tr>\n<tr class=\"odd\">\n<td>Optional Hyphen (&not;)<\/td>\n<td><code>^-<\/code><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>These may be useful to know &#8211; and there are more find and replace options in the article, including wildcards.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>This evening I was trying to take a few Exchange Server distribution groups and import their membership to Excel. There&#8217;s probably a way to script this but the method I used was to expand the distribution group membership in Outlook, then copy and paste the contents to a text editor before reformatting for Excel. The &hellip; <a href=\"https:\/\/www.markwilson.co.uk\/blog\/2009\/02\/replacing-text-with-special-characters-in-microsoft-office-word.htm\" class=\"more-link\">Continue reading <span class=\"screen-reader-text\">Replacing text with special characters in Microsoft Office Word<\/span><\/a><\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_exactmetrics_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[],"tags":[154],"class_list":["post-1364","post","type-post","status-publish","format-standard","hentry","tag-word"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Replacing text with special characters in Microsoft Office Word - markwilson.it<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.markwilson.co.uk\/blog\/2009\/02\/replacing-text-with-special-characters-in-microsoft-office-word.htm\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Replacing text with special characters in Microsoft Office Word - markwilson.it\" \/>\n<meta property=\"og:description\" content=\"This evening I was trying to take a few Exchange Server distribution groups and import their membership to Excel. There&#8217;s probably a way to script this but the method I used was to expand the distribution group membership in Outlook, then copy and paste the contents to a text editor before reformatting for Excel. 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Search for new lines when reformatting text\u00a0in Word Unix admins will probably scoff at me as they\u00a0can probably cat, awk and sed this (or something like that)\u00a0but I needed to take a list of values from a web page and convert them\u2026","rel":"","context":"In &quot;Technology&quot;","block_context":{"text":"Technology","link":"https:\/\/www.markwilson.co.uk\/blog\/topic\/technology"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":5198,"url":"https:\/\/www.markwilson.co.uk\/blog\/2014\/04\/short-takes-text-editing-windows-phone-and-recovering-deleted-images.htm","url_meta":{"origin":1364,"position":4},"title":"Short takes: text editing; Windows Phone; and recovering deleted images&#8230;","author":"Mark Wilson","date":"Friday 25 April 2014","format":false,"excerpt":"More snippets from the life of a geek playing at being a manager in the IT industry... Replacing text with a carriage return\/line feed in Windows Notepad It's a long story but I needed to find out how many people are in our department, at a level above me. \u00a0My\u2026","rel":"","context":"In &quot;Technology&quot;","block_context":{"text":"Technology","link":"https:\/\/www.markwilson.co.uk\/blog\/topic\/technology"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":474,"url":"https:\/\/www.markwilson.co.uk\/blog\/2004\/08\/tablet-pcs-rock-with-windows-xp-sp2.htm","url_meta":{"origin":1364,"position":5},"title":"Tablet PCs rock! (with Windows XP SP2)","author":"Mark Wilson","date":"Thursday 26 August 2004","format":false,"excerpt":"I've always been sceptical about the market for a tablet PC, but after having worked with some of the Microsoft consultants who use them, I've been converted to the idea that these are a really good business tool (for certain users). 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