{"id":3915,"date":"2012-05-18T12:00:22","date_gmt":"2012-05-18T11:00:22","guid":{"rendered":"http:\/\/www.markwilson.co.uk\/blog\/?p=3915"},"modified":"2012-05-18T00:07:26","modified_gmt":"2012-05-17T23:07:26","slug":"more-sharepoint-shenanigans","status":"publish","type":"post","link":"https:\/\/www.markwilson.co.uk\/blog\/2012\/05\/more-sharepoint-shenanigans.htm","title":{"rendered":"More SharePoint shenanigans"},"content":{"rendered":"<p>This week, I&#8217;ave mostly been working in SharePoint (those of a certain age may spot the reference to\u00a0<a href=\"http:\/\/www.bbc.co.uk\/comedy\/fastshow\/characters\/jesse.shtml\">Jesse from the Fast Show<\/a>?)<\/p>\n<p>Earlier this month, I wrote a post with <a href=\"https:\/\/www.markwilson.co.uk\/blog\/2012\/05\/a-collection-of-sharepoint-shortcuts.htm\">a few hints and tips I&#8217;d picked up whilst developing a site based on SharePoint<\/a>. \u00a0Since then, I&#8217;ve come up against a few more barriers&#8230;<\/p>\n<h3>Item level permissions on document libraries<\/h3>\n<p><a href=\"http:\/\/sharepoint.microsoft.com\/blogs\/GetThePoint\/Lists\/Posts\/Post.aspx?ID=58\">SharePoint allows administrators to set permissions on lists so that users can read and\/or edit only their own items<\/a>. Unfortunately, <a href=\"http:\/\/sharepoint.stackexchange.com\/questions\/4878\/sharepoint-document-library-item-level-permissions\">whilst that functionality is exposed in the user interface for lists, it&#8217;s not for document libraries (although it is in the object model)<\/a>. Basically, if you can write some code, you might be able to set the requisite permissions, but that&#8217;s beyond my abilities. \u00a0Thankfully, others have done the legwork, either in the form of <a href=\"http:\/\/blogs.pointbridge.com\/blogs\/morse_matt\/Pages\/Post.aspx?_ID=8\">a rough-and-ready utility<\/a> like Matt Morse&#8217;s or Tim Larson&#8217;s <a href=\"http:\/\/moresharepoint.codeplex.com\/\">Read\/Write Security solution<\/a>. \u00a0Either way I need to get the the changes applied to our SharePoint farm&#8230; which may well be more trouble than it&#8217;s worth&#8230;<\/p>\n<h3>Changing the contact for a page<\/h3>\n<p>Even though there is a page contact in the properties for each page (at least there is in my company &#8211; that might just be metadata that we use&#8230;), changing that property doesn&#8217;t seem to affect the page contact (which our templates show at the bottom of the page &#8211; and is also shown in a view of all pages). \u00a0The answer is to <a href=\"https:\/\/www.markwilson.co.uk\/blog\/2012\/05\/a-collection-of-sharepoint-shortcuts.htm\">edit the page settings (in the same way as to change the page layout)<\/a>. Thanks to Ian Mitchell (<a href=\"http:\/\/twitter.com\/ianmitchell2\">@ianmitchell2<\/a>) for setting me on the right path there&#8230;<\/p>\n<h3>A calculated column, with a formula based on a Yes\/No field<\/h3>\n<p>I wanted to display a tick or a cross instead of a yes or a no in a view on one of my lists and, in order to do this I needed to create a calculated column that produced the necessary HTML (and a script to display it&#8230;). I&#8217;ll write another post about the fancy formatting but I really struggled to work out how the Yes\/No is recorded (Yes\/No; 1\/0; TRUE\/FALSE?). Exporting my list to Excel proved that <a href=\"http:\/\/www.bitsofsharepoint.com\/BlogPoint\/Lists\/Posts\/Post.aspx?List=96f31f8e-ca05-4cbe-9ad7-628b4cad2a36&amp;ID=9\">SharePoint stores boolean values as TRUE\/FALSE (confirmed by Peter Allen)<\/a> but the trick is to leave out any quotes &#8211; if you look for <code>=IF(Column=\"TRUE\",\"This\",\"That\")<\/code> it will always be negative and the outcome will be &#8220;That&#8221;. \u00a0The correct formula is <code>=IF(Column=TRUE,\"This\",\"That\")<\/code>.<\/p>\n<h3>Editing in data sheet view but the view is read-only?<\/h3>\n<p>I needed to perform some bulk updates on lists in SharePoint but, frustratingly, the view was marked as Read Only so I couldn&#8217;t make any edits. \u00a0I couldn&#8217;t see why this was, but googling turned up <a href=\"http:\/\/social.msdn.microsoft.com\/Forums\/en-US\/sharepointcustomization\/thread\/a0c52d8c-d82b-4c11-a77b-dfe10d203629\">an explanation &#8211; the list was set to require content approval<\/a>. \u00a0<a href=\"http:\/\/blog.pointbeyond.com\/2009\/08\/31\/configuring-approval-in-sharepoint\/\">PointBeyond has more information on configuring approval in SharePoint<\/a> but temporarily removing this setting allowed me to make the necessary updates, before re-enabling it.<\/p>\n<h3>Connecting data in web parts<\/h3>\n<p>Back in around 2003\/2004, I remember attending a SharePoint training course where I connected a couple of webparts to work together. \u00a0For someone like myself with little or no coding skills, this was magical&#8230; and then I forgot how to do it. \u00a0Yesterday, I ran up against an issue where, partly as a result of some database design decisions by the previous \u00a0designer, I found myself unable to display the view on a list that I wanted to, as there was an implied hierarchy in the data, but the lower levels in the hierarchy link to their parent, rather than parents linking to children (it would be better still if things could work both ways&#8230;).<\/p>\n<p>The workaround, albeit clunky, was to configure two webparts, each showing a view on a\u00a0different\u00a0list, before <a href=\"http:\/\/office.microsoft.com\/en-us\/sharepoint-server-help\/connect-data-in-web-parts-HA010024105.aspx\">configuring a data connection<\/a> so that the first list provided a row upon which to filter the second list. \u00a0I needed to be careful in selecting columns (i.e. the second list needs to have a column that is a lookup on the first) but, with that in place, I was able to at least show the relationships between the items in each list.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>This week, I&#8217;ave mostly been working in SharePoint (those of a certain age may spot the reference to\u00a0Jesse from the Fast Show?) Earlier this month, I wrote a post with a few hints and tips I&#8217;d picked up whilst developing a site based on SharePoint. \u00a0Since then, I&#8217;ve come up against a few more barriers&#8230; &hellip; <a href=\"https:\/\/www.markwilson.co.uk\/blog\/2012\/05\/more-sharepoint-shenanigans.htm\" class=\"more-link\">Continue reading <span class=\"screen-reader-text\">More SharePoint shenanigans<\/span><\/a><\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_exactmetrics_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[218],"tags":[93],"class_list":["post-3915","post","type-post","status-publish","format-standard","hentry","category-technology","tag-sharepoint"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>More SharePoint shenanigans - markwilson.it<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.markwilson.co.uk\/blog\/2012\/05\/more-sharepoint-shenanigans.htm\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"More SharePoint shenanigans - markwilson.it\" \/>\n<meta property=\"og:description\" content=\"This week, I&#8217;ave mostly been working in SharePoint (those of a certain age may spot the reference to\u00a0Jesse from the Fast Show?) Earlier this month, I wrote a post with a few hints and tips I&#8217;d picked up whilst developing a site based on SharePoint. \u00a0Since then, I&#8217;ve come up against a few more barriers&#8230; &hellip; Continue reading More SharePoint shenanigans\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.markwilson.co.uk\/blog\/2012\/05\/more-sharepoint-shenanigans.htm\" \/>\n<meta property=\"og:site_name\" content=\"markwilson.it\" \/>\n<meta property=\"article:published_time\" content=\"2012-05-18T11:00:22+00:00\" \/>\n<meta name=\"author\" content=\"Mark Wilson\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@markwilsonit\" \/>\n<meta name=\"twitter:site\" content=\"@markwilsonit\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Mark Wilson\" \/>\n\t<meta name=\"twitter:label2\" content=\"Estimated reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/www.markwilson.co.uk\\\/blog\\\/2012\\\/05\\\/more-sharepoint-shenanigans.htm#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.markwilson.co.uk\\\/blog\\\/2012\\\/05\\\/more-sharepoint-shenanigans.htm\"},\"author\":{\"name\":\"Mark Wilson\",\"@id\":\"https:\\\/\\\/www.markwilson.co.uk\\\/blog\\\/#\\\/schema\\\/person\\\/98f61365e7c39d6be942174b8c4de468\"},\"headline\":\"More SharePoint shenanigans\",\"datePublished\":\"2012-05-18T11:00:22+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/www.markwilson.co.uk\\\/blog\\\/2012\\\/05\\\/more-sharepoint-shenanigans.htm\"},\"wordCount\":700,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\\\/\\\/www.markwilson.co.uk\\\/blog\\\/#\\\/schema\\\/person\\\/98f61365e7c39d6be942174b8c4de468\"},\"keywords\":[\"Microsoft SharePoint\"],\"articleSection\":[\"Technology\"],\"inLanguage\":\"en-GB\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\\\/\\\/www.markwilson.co.uk\\\/blog\\\/2012\\\/05\\\/more-sharepoint-shenanigans.htm#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.markwilson.co.uk\\\/blog\\\/2012\\\/05\\\/more-sharepoint-shenanigans.htm\",\"url\":\"https:\\\/\\\/www.markwilson.co.uk\\\/blog\\\/2012\\\/05\\\/more-sharepoint-shenanigans.htm\",\"name\":\"More SharePoint shenanigans - markwilson.it\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.markwilson.co.uk\\\/blog\\\/#website\"},\"datePublished\":\"2012-05-18T11:00:22+00:00\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/www.markwilson.co.uk\\\/blog\\\/2012\\\/05\\\/more-sharepoint-shenanigans.htm#breadcrumb\"},\"inLanguage\":\"en-GB\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/www.markwilson.co.uk\\\/blog\\\/2012\\\/05\\\/more-sharepoint-shenanigans.htm\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/www.markwilson.co.uk\\\/blog\\\/2012\\\/05\\\/more-sharepoint-shenanigans.htm#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/www.markwilson.co.uk\\\/blog\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"More SharePoint shenanigans\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/www.markwilson.co.uk\\\/blog\\\/#website\",\"url\":\"https:\\\/\\\/www.markwilson.co.uk\\\/blog\\\/\",\"name\":\"markwilson.it\",\"description\":\"get-info -class technology | write-output &gt; 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Even worse, they don't keep the platform up-to-date and wonder why their SharePoint 2010 intranet looks so old fashioned...\u2026","rel":"","context":"In &quot;Technology&quot;","block_context":{"text":"Technology","link":"https:\/\/www.markwilson.co.uk\/blog\/topic\/technology"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/www.markwilson.co.uk\/blog\/images\/sharepoint-new-menu.png?resize=350%2C200&ssl=1","width":350,"height":200},"classes":[]},{"id":513,"url":"https:\/\/www.markwilson.co.uk\/blog\/2004\/05\/understanding-and-developing-with.htm","url_meta":{"origin":3915,"position":1},"title":"Understanding and developing with SharePoint products and technologies","author":"Mark Wilson","date":"Thursday 6 May 2004","format":false,"excerpt":"I recently attended an event at Microsoft about understanding and developing with Microsoft SharePoint services. I should point out that I'm not a developer, so some of the development topics meant very little to me, but I have reproduced the bits I understand here anyway! The need for collaborative applications\u2026","rel":"","context":"In \"Microsoft SharePoint\"","block_context":{"text":"Microsoft SharePoint","link":"https:\/\/www.markwilson.co.uk\/blog\/tag\/sharepoint"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":905,"url":"https:\/\/www.markwilson.co.uk\/blog\/2007\/09\/where-does-sharepoint-store-its-data.htm","url_meta":{"origin":3915,"position":2},"title":"Where does SharePoint store its data?","author":"Mark Wilson","date":"Wednesday 26 September 2007","format":false,"excerpt":"One of the things that's always confused me about SharePoint is exactly where the data is held and I asked the question on my MOSS 2007 enterprise search course this week - this is what I found. For each shared service provider (SSP), SharePoint has three main locations for data\u2026","rel":"","context":"In \"Microsoft SharePoint\"","block_context":{"text":"Microsoft SharePoint","link":"https:\/\/www.markwilson.co.uk\/blog\/tag\/sharepoint"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":3912,"url":"https:\/\/www.markwilson.co.uk\/blog\/2012\/05\/a-collection-of-sharepoint-shortcuts.htm","url_meta":{"origin":3915,"position":3},"title":"A collection of SharePoint shortcuts","author":"Mark Wilson","date":"Tuesday 8 May 2012","format":false,"excerpt":"I spent most of last Friday developing a business system with Microsoft Office SharePoint Server (2007). \u00a0I've worked on a few SharePoint sites over the years and I'm impressed at how much can be done using just standard functionality (lists, etc.) but, whilst the platform is powerful and flexible in\u2026","rel":"","context":"In &quot;Technology&quot;","block_context":{"text":"Technology","link":"https:\/\/www.markwilson.co.uk\/blog\/topic\/technology"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":1484,"url":"https:\/\/www.markwilson.co.uk\/blog\/2009\/07\/linking-to-filtered-document-library-views-in-sharepoint.htm","url_meta":{"origin":3915,"position":4},"title":"Linking to filtered Document Library views in SharePoint","author":"Mark Wilson","date":"Friday 17 July 2009","format":false,"excerpt":"I've been doing a lot of work in SharePoint recently - nothing very technical, just Site Administrator stuff customising the basic SharePoint site structure to meet the requirements of my particular project. One of the things that my team wanted to do was to create a diagram with clickable links\u2026","rel":"","context":"In \"Microsoft SharePoint\"","block_context":{"text":"Microsoft SharePoint","link":"https:\/\/www.markwilson.co.uk\/blog\/tag\/sharepoint"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":5040,"url":"https:\/\/www.markwilson.co.uk\/blog\/2013\/10\/authentication-issues-with-sharepoint-in-windows-explorer-mode-resolved-with-browser-proxy-settings.htm","url_meta":{"origin":3915,"position":5},"title":"Authentication issues with SharePoint in Windows Explorer mode resolved with browser proxy settings","author":"Mark Wilson","date":"Wednesday 30 October 2013","format":false,"excerpt":"Every now and again I get infuriated by our Microsoft Office SharePoint Server (2007) platform as it prompts for credentials (before failing to authenticate and repeating the process) when I go to open a document library in Windows Explorer mode. \u00a0Today I found the cause of that issue. 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