{"id":5751,"date":"2015-07-31T12:00:14","date_gmt":"2015-07-31T11:00:14","guid":{"rendered":"http:\/\/www.markwilson.co.uk\/blog\/?p=5751"},"modified":"2015-07-22T22:44:32","modified_gmt":"2015-07-22T21:44:32","slug":"short-takes-refreshing-all-the-fields-in-a-word-document-fixing-the-spacing-after-a-table-in-word","status":"publish","type":"post","link":"https:\/\/www.markwilson.co.uk\/blog\/2015\/07\/short-takes-refreshing-all-the-fields-in-a-word-document-fixing-the-spacing-after-a-table-in-word.htm","title":{"rendered":"Short takes: refreshing all the fields in a Word document; fixing the spacing after a table in Word"},"content":{"rendered":"<p>More snippets of info from the last few weeks&#8230; this time with a focus on Word&#8230;<\/p>\n<h3>Refreshing all the fields in a Word 2013 document<\/h3>\n<p>I was writing a pretty sizable document recently, with many tens of tables, a few figures and lots of cross references so I wanted to be able to easily update all the fields <a href=\"http:\/\/idioms.thefreedictionary.com\/at+one+fell+swoop\">in one fell swoop<\/a>. Well, it turns out to be remarkable easy to do, if not immediately obvious, in Word 2013 (and <a href=\"http:\/\/answers.microsoft.com\/en-us\/office\/forum\/office_2007-word\/how-to-update-all-fields-in-a-document-at-once\/54b43181-0ea7-4abc-bfb9-e0555125dfe5\">it seems it works for older versions too<\/a>). Just go to Print Preview and the fields will be updated!\u00a0 You&#8217;ll still need to manually update tables of contents, etc. if you&#8217;ve added\/removed sections, but all the other fields in the document will be taken care of.<\/p>\n<h3>Fixing the spacing after a table in Word<\/h3>\n<p>Another challenge I had with my document was that it included a lot of tables, and after each table the following line was too close.\u00a0 If I included a blank line, it was too big (and anyway, that&#8217;s not the right answer); and if I edited the Normal style then it would affect the rest of the document.<\/p>\n<p><a href=\"http:\/\/wordribbon.tips.net\/T011729_Spacing_Before_and_After_Tables.html\">I found some suggestions in a post from Allen Wyatt<\/a>. The first was to amend the table positioning and set top and bottom spacing but that involves letting text flow around the table (and potentially tables floating off around the document in the same way as so many pictures do&#8230;). The simpler approach was to create a new style, based on Normal, called After Table, which has the appropriate paragraph spacing set. No more ghastly gaps and dodgy new lines &#8211; instead I just use the After Table style on the paragraph immediately after each table.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>More snippets of info from the last few weeks&#8230; this time with a focus on Word&#8230; Refreshing all the fields in a Word 2013 document I was writing a pretty sizable document recently, with many tens of tables, a few figures and lots of cross references so I wanted to be able to easily update &hellip; <a href=\"https:\/\/www.markwilson.co.uk\/blog\/2015\/07\/short-takes-refreshing-all-the-fields-in-a-word-document-fixing-the-spacing-after-a-table-in-word.htm\" class=\"more-link\">Continue reading <span class=\"screen-reader-text\">Short takes: refreshing all the fields in a Word document; fixing the spacing after a table in Word<\/span><\/a><\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_exactmetrics_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_feature_clip_id":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_post_was_ever_published":false},"categories":[218],"tags":[154],"class_list":["post-5751","post","type-post","status-publish","format-standard","hentry","category-technology","tag-word"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Short takes: refreshing all the fields in a Word document; fixing the spacing after a table in Word - markwilson.it<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.markwilson.co.uk\/blog\/2015\/07\/short-takes-refreshing-all-the-fields-in-a-word-document-fixing-the-spacing-after-a-table-in-word.htm\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Short takes: refreshing all the fields in a Word document; fixing the spacing after a table in Word - markwilson.it\" \/>\n<meta property=\"og:description\" content=\"More snippets of info from the last few weeks&#8230; this time with a focus on Word&#8230; Refreshing all the fields in a Word 2013 document I was writing a pretty sizable document recently, with many tens of tables, a few figures and lots of cross references so I wanted to be able to easily update &hellip; Continue reading Short takes: refreshing all the fields in a Word document; 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Excel may not be the perfect tool in some scenarios (take my example last year, which should almost certainly have used Power BI) but it is the \"Swiss Army Knife\"\u2026","rel":"","context":"In &quot;Technology&quot;","block_context":{"text":"Technology","link":"https:\/\/www.markwilson.co.uk\/blog\/topic\/technology"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/www.markwilson.co.uk\/blog\/uploads\/army-2185_1920.jpg?fit=1200%2C800&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/www.markwilson.co.uk\/blog\/uploads\/army-2185_1920.jpg?fit=1200%2C800&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/www.markwilson.co.uk\/blog\/uploads\/army-2185_1920.jpg?fit=1200%2C800&ssl=1&resize=525%2C300 1.5x, https:\/\/i0.wp.com\/www.markwilson.co.uk\/blog\/uploads\/army-2185_1920.jpg?fit=1200%2C800&ssl=1&resize=700%2C400 2x, https:\/\/i0.wp.com\/www.markwilson.co.uk\/blog\/uploads\/army-2185_1920.jpg?fit=1200%2C800&ssl=1&resize=1050%2C600 3x"},"classes":[]},{"id":3741,"url":"https:\/\/www.markwilson.co.uk\/blog\/2012\/03\/greyed-out-button-for-adding-bookmarks-in-microsoft-word.htm","url_meta":{"origin":5751,"position":1},"title":"Greyed out button for adding bookmarks in Microsoft Word","author":"Mark Wilson","date":"Friday 16 March 2012","format":false,"excerpt":"This week, I finally put the finishing touches on a white paper I've been writing for my employer (once it's published, I'm sure I'll be linking to it). Usually, the stuff I write is fairly straightforward - nothing more complex than a Word document with\u00a0associated\u00a0styles, a table of contents, the\u2026","rel":"","context":"In &quot;Technology&quot;","block_context":{"text":"Technology","link":"https:\/\/www.markwilson.co.uk\/blog\/topic\/technology"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":7133,"url":"https:\/\/www.markwilson.co.uk\/blog\/2017\/07\/bids-tenders-requests-for-information-and-word-counts.htm","url_meta":{"origin":5751,"position":2},"title":"Bids, tenders, requests for information and word counts&#8230;","author":"Mark Wilson","date":"Friday 28 July 2017","format":false,"excerpt":"I won't go into the details (internal company stuff that shouldn't be on a blog) but at the moment I'm working on a lot of bids, tenders, requests for quotations, requests for information, etc., etc. I've done this sort of work before and it's not a great fit for me\u2026","rel":"","context":"In &quot;Technology&quot;","block_context":{"text":"Technology","link":"https:\/\/www.markwilson.co.uk\/blog\/topic\/technology"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":1167,"url":"https:\/\/www.markwilson.co.uk\/blog\/2008\/08\/reviewing-documents-forget-about-review-sheets-and-use-the-features-in-word-instead.htm","url_meta":{"origin":5751,"position":3},"title":"Reviewing documents?  Forget about review sheets and use the features in Word instead!","author":"Mark Wilson","date":"Tuesday 19 August 2008","format":false,"excerpt":"A few weeks back, I was taking part in a document review process where the prescribed format of the review involved recording all the document comments on a separate sheet and then sending them back for consideration. Describing where the change\/comment applied (e.g. section 1.1, paragraph 4, it states \"blah\u2026","rel":"","context":"In \"Microsoft Word\"","block_context":{"text":"Microsoft Word","link":"https:\/\/www.markwilson.co.uk\/blog\/tag\/word"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":8476,"url":"https:\/\/www.markwilson.co.uk\/blog\/2022\/09\/copying-a-style-from-one-word-document-to-another.htm","url_meta":{"origin":5751,"position":4},"title":"Copying a style from one Word document to another","author":"Mark Wilson","date":"Tuesday 27 September 2022","format":false,"excerpt":"My work involves a lot of writing. And document editing. Mostly in Microsoft Word. I'm a heavy user of our corporate template and, over the years, I've worked with colleagues to iron out issues in the built in styles. If you're not familiar with styles, they are a method to\u2026","rel":"","context":"In &quot;Technology&quot;","block_context":{"text":"Technology","link":"https:\/\/www.markwilson.co.uk\/blog\/topic\/technology"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/www.markwilson.co.uk\/blog\/uploads\/word-styles.png?fit=470%2C491&ssl=1&resize=350%2C200","width":350,"height":200},"classes":[]},{"id":4948,"url":"https:\/\/www.markwilson.co.uk\/blog\/2013\/06\/short-takes-searching-in-outlook-duplexing-in-excel-merging-in-word-and-going-wild-in-salesforce.htm","url_meta":{"origin":5751,"position":5},"title":"Short takes: searching in Outlook; duplexing in Excel; merging in Word; and going wild in Salesforce","author":"Mark Wilson","date":"Friday 21 June 2013","format":false,"excerpt":"This week I've mostly been... working in pre-sales.\u00a0Consequently, this is perhaps not the most exciting blog post I've written... but hey, it's a post and there haven't been many of them recently! First up: searching Outlook Since I changed jobs in April, my email volume has increased by 300x. 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