{"id":5789,"date":"2015-08-05T23:23:15","date_gmt":"2015-08-05T22:23:15","guid":{"rendered":"http:\/\/www.markwilson.co.uk\/blog\/?p=5789"},"modified":"2015-08-06T09:05:40","modified_gmt":"2015-08-06T08:05:40","slug":"using-the-microsoft-project-calendar-to-block-out-time-when-people-are-not-available","status":"publish","type":"post","link":"https:\/\/www.markwilson.co.uk\/blog\/2015\/08\/using-the-microsoft-project-calendar-to-block-out-time-when-people-are-not-available.htm","title":{"rendered":"Using the Microsoft Project calendar to block out time when people are not available"},"content":{"rendered":"<p>I hate Microsoft Project.<\/p>\n<p>I mean, as a tool it&#8217;s OK, but it&#8217;s idiosyncratic and time-consuming to use; and even copying\/pasting information is not as straightforward as it should be. Besides which, far too many people confuse a Gantt Chart with a project plan&#8230; and I blame Microsoft Project for that&#8230;<\/p>\n<p>When I was at Fujitsu, I avoided having Project on my PC. If I didn&#8217;t have a license, I couldn&#8217;t edit plans&#8230; I could only view them. Unfortunately I can&#8217;t get away with that any more and, tonight,\u00a0I lost most of the evening to some edits that went wrong with tasks getting split across days (I think I changed the working hours to reflect the hours we really work&#8230; but that messed something else up).<\/p>\n<p>Anyway, I digress. Something I did find this evening\u00a0was <a href=\"https:\/\/support.office.com\/en-in\/article\/change-working-days-for-the-project-calendar-323ff403-a676-428c-be11-6942bfb7210c\">a really useful article describing how to change the working days for a Microsoft Project calendar<\/a>. Using this I could not only add bank holidays that were missing in the standard calendar, but add the days that I&#8217;m not available to work on the project &#8211; for example because of annual leave, or other client commitments &#8211; so that the plan couldn&#8217;t allocate tasks to me on days I&#8217;m not booked to that customer.\u00a0 You can also <a href=\"https:\/\/support.office.com\/en-in\/article\/Change-resource-availability-without-using-a-calendar-6c7a0d3f-cbc3-46d2-85ba-3b4c6ed9b771\">edit dates that people are available to work on a project directly<\/a>\u00a0(I don&#8217;t like referring to people as &#8220;resources&#8221;) but that doesn&#8217;t take into account\u00a0odd days here and there of non-available time.<\/p>\n<p>Next time though, I&#8217;ll leave editing the plan to the Engagement Managers&#8230;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>I hate Microsoft Project. I mean, as a tool it&#8217;s OK, but it&#8217;s idiosyncratic and time-consuming to use; and even copying\/pasting information is not as straightforward as it should be. Besides which, far too many people confuse a Gantt Chart with a project plan&#8230; and I blame Microsoft Project for that&#8230; When I was at &hellip; <a href=\"https:\/\/www.markwilson.co.uk\/blog\/2015\/08\/using-the-microsoft-project-calendar-to-block-out-time-when-people-are-not-available.htm\" class=\"more-link\">Continue reading <span class=\"screen-reader-text\">Using the Microsoft Project calendar to block out time when people are not available<\/span><\/a><\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_exactmetrics_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_feature_clip_id":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_post_was_ever_published":false},"categories":[218],"tags":[130,559],"class_list":["post-5789","post","type-post","status-publish","format-standard","hentry","category-technology","tag-project","tag-project-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.0 - 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Because I didn't have Microsoft Project installed on my PC, I\u2026","rel":"","context":"In &quot;Technology&quot;","block_context":{"text":"Technology","link":"https:\/\/www.markwilson.co.uk\/blog\/topic\/technology"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":5805,"url":"https:\/\/www.markwilson.co.uk\/blog\/2015\/08\/short-takes-excel-tips-display-worksheet-name-validate-data-editing-microsoft-project-files-stored-sharepoint-xps-pdf-conversion-service.htm","url_meta":{"origin":5789,"position":1},"title":"Short takes: Excel tips to display the worksheet name and validate data; editing Microsoft Project files stored on SharePoint; and an XPS to PDF conversion service","author":"Mark Wilson","date":"Monday 17 August 2015","format":false,"excerpt":"Another collection of mini-posts based on recent IT trials and tribulations... Excel tips to display the worksheet name in a cell\u00a0and to validate data Last week, I was working on an Excel spreadsheet that acts as a plan for a series of tests. Each sheet has the same format, with\u2026","rel":"","context":"In &quot;Technology&quot;","block_context":{"text":"Technology","link":"https:\/\/www.markwilson.co.uk\/blog\/topic\/technology"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":1543,"url":"https:\/\/www.markwilson.co.uk\/blog\/2009\/10\/windows-8-predictions.htm","url_meta":{"origin":5789,"position":2},"title":"Windows 8 predictions","author":"Mark Wilson","date":"Thursday 8 October 2009","format":false,"excerpt":"Just in case you were wondering if the Windows client has a future after Windows 7 (it does), several Internet news sites are reporting that a Microsoft employee accidentally leaked details of his work on future Windows versions on his LinkedIn profile. \u00a0According to Gizmodo, Microsoft Research employee Robert Morgan\u2026","rel":"","context":"In &quot;Technology&quot;","block_context":{"text":"Technology","link":"https:\/\/www.markwilson.co.uk\/blog\/topic\/technology"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":311,"url":"https:\/\/www.markwilson.co.uk\/blog\/2004\/09\/microsoft-event-resources.htm","url_meta":{"origin":5789,"position":3},"title":"Microsoft event resources","author":"Mark Wilson","date":"Monday 6 September 2004","format":false,"excerpt":"I recently missed a webcast that I had pre-registered for (hmm... attend a project review with a client who doesn't heed any advice or listen to a Microsoft speaker with a monotone American accent... tough choice that one) - you may be interested to know that Microsoft UK publish the\u2026","rel":"","context":"In \"Microsoft\"","block_context":{"text":"Microsoft","link":"https:\/\/www.markwilson.co.uk\/blog\/tag\/microsoft"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":91,"url":"https:\/\/www.markwilson.co.uk\/blog\/2005\/02\/microsoft-solution-accelerator-for.htm","url_meta":{"origin":5789,"position":4},"title":"The Microsoft Solution Accelerator for Business Desktop Deployment, the Microsoft Solutions Framework and the Microsoft Operations Framework","author":"Mark Wilson","date":"Thursday 10 February 2005","format":false,"excerpt":"Last week, I spent three days learning about the Microsoft Solution Accelerator for Business Desktop Deployment (BDD). 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