{"id":7149,"date":"2017-08-07T12:00:10","date_gmt":"2017-08-07T11:00:10","guid":{"rendered":"http:\/\/www.markwilson.co.uk\/blog\/?p=7149"},"modified":"2017-08-07T09:45:15","modified_gmt":"2017-08-07T08:45:15","slug":"creating-microsoft-planner-tasks-from-email-using-microsoft-flow","status":"publish","type":"post","link":"https:\/\/www.markwilson.co.uk\/blog\/2017\/08\/creating-microsoft-planner-tasks-from-email-using-microsoft-flow.htm","title":{"rendered":"Creating Microsoft Planner tasks from email using Microsoft Flow"},"content":{"rendered":"<p>Work is pretty hectic at the moment. To be honest, that&#8217;s not unusual but scanning through tweets at lunchtime or at the start\/end of the day is not really happening. I tend to take a look in bed (a bad habit, I know) and often think &#8220;that looks interesting, I&#8217;ll read it tomorrow&#8221; or &#8220;I&#8217;ll retweet that, but in the daytime when my followers will see it&#8221;. \u00a0At the moment, my standard approach is to email the tweets to myself at work but, 9 times out of 10, they just sit in my Inbox and go no further.<\/p>\n<p>So, I thought I&#8217;d set up a Kanban board in <a href=\"https:\/\/tasks.office.com\">Microsoft Planner<\/a> for interesting tweets (I already have one for future blog posts). That&#8217;s pretty straightforward but one of the\u00a0drawbacks with Planner is that you can&#8217;t email tasks to the plan. That&#8217;s a pretty big omission\u00a0in my view (<a href=\"https:\/\/planner.uservoice.com\/forums\/330525-microsoft-planner-feedback-forum\/suggestions\/14767056-create-task-by-sending-an-email-to-the-plan\">and it seems I&#8217;m not alone<\/a>) as I believe it&#8217;s something that can be done in Trello (which is the service that Planner is trying to compete with).<\/p>\n<p>I got thinking though, one of the other services that might help is <a href=\"https:\/\/emea.flow.microsoft.com\/\">Microsoft Flow<\/a>. What if I could create a flow to receive an email (in my own mailbox) and then create an item in a plan, then delete the email?<\/p>\n<p>The first challenge was receiving the email. I set up a new email alias for my account but my interestingtweets@markwilson.it wouldn&#8217;t trigger the flow, because it&#8217;s a secondary address.<\/p>\n<p>So, I switched to looking for a particular string in the subject of the email. That worked. But creating an item in the plan was failing with a &#8220;Bad Request&#8221; error. I took a look at <a href=\"https:\/\/flow.microsoft.com\/en-us\/documentation\/fix-flow-failures\/\">the advice for troubleshooting a flow<\/a> and, digging a little deeper showed the failure message of\u00a0<em>Schema error for field Assignments in entity Task: Field failed schema validation.<\/em> <a style=\"font-size: 16px;\" href=\"https:\/\/powerusers.microsoft.com\/t5\/General-Flow-Discussion\/On-new-SharePoint-items-create-Planner-task-and-assign-to\/td-p\/35787\">That was because I was using\u00a0dynamic content to assign the task to myself<\/a><span style=\"font-size: 16px;\">\u00a0(so I removed that setting).<\/span><\/p>\n<p>This left me with a different message:\u00a0<em>Schema error for field Title in entity Task: Field failed schema validation<\/em>. That turned out to be because I was using the message body as the title of the email and Planner was only happy if I sent it as plain text (not as HTML). <a href=\"https:\/\/flow.microsoft.com\/en-us\/blog\/seven-connectors-and-html\/\">I can convert the HTML to plain text in Flow<\/a>, but the multi-line content still fails validation&#8230;<\/p>\n<p>So far, I&#8217;ve been able to successfully create tasks from single-line emails in one of my Plans but not in the one I created for this purpose (it&#8217;s not appearing as a target and if I enter the name manually the flow fails with a message of <em>Schema error for field PlanId in entity Task: Field failed schema validation<\/em>&#8220;)&#8230; I&#8217;ve made the plan publicly visible, so I&#8217;ll wait and see if that makes a difference (it hasn&#8217;t so far). If not, I may need to remove and recreate the Plan.<\/p>\n<p>So near, yet so far. And ideally, I&#8217;d be able to do something more intelligent with the task items (like to read links from the email and add them as links to the task in Planner) &#8211; maybe what I want is too much for Flow and I need to use a <a href=\"https:\/\/docs.microsoft.com\/en-gb\/azure\/logic-apps\/logic-apps-what-are-logic-apps\">Logic App<\/a> instead.<\/p>\n<p>At the moment, this is what my Flow looks like:<\/p>\n<p><img data-recalc-dims=\"1\" loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium\" src=\"https:\/\/i0.wp.com\/www.markwilson.co.uk\/blog\/images\/flow-email-planner.png?resize=700%2C1201&#038;ssl=1\" alt=\"Microsoft Flow to create a task in Microsoft Planner from an email\" width=\"700\" height=\"1201\" \/><\/p>\n<p>When I have it working with marking the email as read, I&#8217;ll change it over to deleting the email instead &#8211; after all, I don&#8217;t need an email and a task in Planner!<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Work is pretty hectic at the moment. To be honest, that&#8217;s not unusual but scanning through tweets at lunchtime or at the start\/end of the day is not really happening. I tend to take a look in bed (a bad habit, I know) and often think &#8220;that looks interesting, I&#8217;ll read it tomorrow&#8221; or &#8220;I&#8217;ll &hellip; <a href=\"https:\/\/www.markwilson.co.uk\/blog\/2017\/08\/creating-microsoft-planner-tasks-from-email-using-microsoft-flow.htm\" class=\"more-link\">Continue reading <span class=\"screen-reader-text\">Creating Microsoft Planner tasks from email using Microsoft Flow<\/span><\/a><\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_exactmetrics_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[218],"tags":[228,657,217,658],"class_list":["post-7149","post","type-post","status-publish","format-standard","hentry","category-technology","tag-email","tag-microsoft-flow","tag-office-365","tag-microsoft-planner"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - 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At the time, my flow wasn't quite working because for some reason Flow wouldn't pull through the details of all of my plans. \u00a0I even deleted and recreated a plan but Flow would only show me one.\u2026","rel":"","context":"In &quot;Technology&quot;","block_context":{"text":"Technology","link":"https:\/\/www.markwilson.co.uk\/blog\/topic\/technology"},"img":{"alt_text":"Finding the PlanID for a Microsoft Planner Plan","src":"https:\/\/i0.wp.com\/www.markwilson.co.uk\/blog\/images\/o365-planner-planid.png?resize=350%2C200&ssl=1","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/www.markwilson.co.uk\/blog\/images\/o365-planner-planid.png?resize=350%2C200&ssl=1 1x, https:\/\/i0.wp.com\/www.markwilson.co.uk\/blog\/images\/o365-planner-planid.png?resize=525%2C300&ssl=1 1.5x, https:\/\/i0.wp.com\/www.markwilson.co.uk\/blog\/images\/o365-planner-planid.png?resize=700%2C400&ssl=1 2x, https:\/\/i0.wp.com\/www.markwilson.co.uk\/blog\/images\/o365-planner-planid.png?resize=1050%2C600&ssl=1 3x"},"classes":[]},{"id":6953,"url":"https:\/\/www.markwilson.co.uk\/blog\/2017\/02\/office-365-groups-and-teams-what-when-and-why.htm","url_meta":{"origin":7149,"position":1},"title":"Office 365 Groups and Teams &#8211; what, when and why?","author":"Mark Wilson","date":"Monday 20 February 2017","format":false,"excerpt":"Office 365 offers a fantastic set of collaboration tools but there are times when I wish they were just a little more tightly integrated. 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